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Poulshot Parish Council is seeking a new Clerk

Poulshot is a small but active village of around 400 people, just outside Devizes. The Parish Council consists of 7 councillors, all newly elected, and is responsible for making decisions on behalf of the residents of Poulshot. The Parish Council receives an annual precept funding of just over £12,000 and is responsible for managing that budget. The money is used to improve facilities and services for local people. As councillors in Poulshot we act to deliver protection and maintenance of the village, a large village green, to consider planning matters and applications, as well as supporting many village societies and events. Poulshot is fortunate to have a separate community fund, managed by the Parish Council, which is available for community projects.

The councillors bring a variety of skills and experience and are looking for a new Parish Clerk to support us in our roles and to provide the best support we can to our village community. A Parish Clerk is a critical role for the smooth running any parish council.  Assuming the duties of the Proper Officer, the Parish Clerk is the single executive staff officer supporting the Council’s outputs. An outline of the duties of the Parish Clerk will include:

  • Organising and attending up to 12 meetings per annum. Held on a weekday evening and lasting approximately 2 hours.
  • Responsibility for meeting notifications, agenda drafting, minute taking and producing an associated record of full minutes and decisions.
  • Maintaining records of all financial transactions and produce the annual reconciliation of accounts and reports for audit.
  • Monitoring all correspondence sent to the Parish Council, then responding or forwarding to Councillors for their action.
  • Liaison with Wiltshire Association of Local Councils (WALC) including on matters of compliance, policy or training.
  • Liaison with Councillors to advise and ensure the Council complies with the appropriate legal processes and procedures.

It is anticipated that this will involve 5 – 6 hours a week, at a time suitable to the applicant, paid at national pay scales. Training and support are available, and will be provided, through the Wiltshire Association of Local Councils.

If you are organised, numerate and have an interest in supporting our community please consider applying.

Full details of the role and duties of the Clerk are below. If you are interested in this post, please send a CV and covering letter indicating why you are interested in this post and what competencies you would bring to the role to ppc@poulshot.org.uk by 6th December 2021.

Poulshot Parish Council Clerk – Job Description